PROJECT MANAGER

The Project Manager is a key team member, responsible for managing a portfolio of projects which includes planning, coordination, and implementation of each project within the scope of client-driven budgets, timelines, and quality expectations. They also effectively monitor and present project updates to relevant stakeholders, clients, or project team members.

The Nelly Berman School of Music in Haverford, PA has an opening for a part-time Administrative Assistant, who will work closely with the School Director in a fast-paced and energetic environment to use social media to promote the school, as well as our programs and special concerts, update the school website, and create promotional materials such as fliers, brochures, etc. You may also help in the office with some scheduling and customer service for students and families. The applicant should have strong computer skills and interest in promoting quality music education.

The Company Manager will work in collaboration with Artistic Director Elba Hevia y Vaca

to facilitate administrative tasks and the daily odds and ends of a non‐profit organization.

Some responsibilities may include all aspects of:

• Administrative: Managing communications, calendars, deadlines, logistics, filing systems,

contracts.

• Marketing: Publicizing classes and events; Cultivate PyA’s “brand” and presence through

social media, website, newsletters, press releases, images and text.

PECO is seeking panelists to read and deliberate on grant applications for its 2024 grants program, PECO Powering the Arts.  Now, in its third year, this annual grant opportunity helps community-based arts and non-arts groups with funds for projects geared towards attracting new and diverse audiences by reducing barriers to their participation. PECO recognizes those arts organizations that seek to create equitable access to the arts through arts education, engagement, and participation-- all essential elements of enhancing the quality of our lives and communities.

Summary: Reporting to the Director of Advancement Operations, the Assistant Director of Prospect Research and Gift Administration will work to create and nurture an effective prospect research and gift administration practice at Gwynedd Mercy University. They will use best practices and evolving tools in prospect research to create and implement plans to identify new donors while measuring inclination and capacity to give to the University. The AD will work closely with UA leadership and members of the UA team on prospect strategy and portfolio management. The Assistant Director will also be responsible for the day-to-day processing of gifts, maintaining data integrity of the UA database and execute gift entry and acknowledgements for gifts of all levels. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

The purpose of this job description is to provide an overview of the scope of the position. This is not a comprehensive list of duties/responsibilities. Other duties and responsibilities may be assigned:

Prospect Research and Development

• Manages prospect research meetings and fundraiser portfolio reviews; manages portfolio optimization process for fundraisers, and assists in overall management of GMercyU’s prospect pool.
• Performs prospect identification and research through analysis and interpretation of biographic, business, and financial information on individuals and organizations based on the University’s fundraising strategies and objectives.
• Develops and manages internal rating system to help inform on fundraising strategies including segmentation, ask amount, and participatory involvement for prospects.
• Assists with special projects for University fundraising initiatives (i.e. campaigns, targeted mailings, etc.) by analyzing prospect pools, and developing top prospect lists.
• Uses prospecting tools such as data screening and modeling to provide analyses of targeted groups and overall prospect pool to better prioritize major gift prospects.
• Prepares accurate, clear, and concise research profiles and briefings to communicate relevant details that advance the qualification, cultivation, and solicitation of prospective donors to major gift officers and senior leadership.
• Helps to oversee the timely and accurate entry of newly acquired prospect management information (e.g. news articles about alumni, obituaries) into the CRM, communicating this information to key stakeholders as necessary.
• Conducts wealth screenings as needed and imports results into CRM appropriately.
• Inform on budgetary discussions involving the necessity of various researching software products for University Advancement and oversee relationship with prospect research vendors.

Gift Administration and Database Management

• Performs daily gift and pledge processing functions including depositing, sorting, balancing, entering and validating gifts, and updating pertinent information necessary for the proper receipt, administration and acknowledgement of gifts.
• Adds new constituent records into Raiser’s Edge when a gift is received from an individual, corporation or foundation not in the database.
• Performs daily updates of existing constituent contact information by processing returned mail, alumni update e-forms, employee status notifications, online obituaries, etc. while utilizing UA research tools.
• Accurately receipts and acknowledges all gifts and tributes as appropriate, including planned gifts.
• Scans and indexes all gift documentation, acknowledgement and gift receipts to donor records.
• Generates daily gift acknowledgement letters, major and planned gift acknowledgement letters, and weekly/daily gift reports with prospect and donor information.
• Directly coordinates with the President’s Office to obtain live signatures for major and top-priority gifts and ensures high-level stewardship by issuing timely thank you notes, donor benefits, etc.
• Tracks high-level requests, issues, and questions involving donor acknowledgments, gift agreements, and other stewardship activities that require quick attention.
• Assists with handling internal and external constituents’ questions and requests for information on scholarships and other restricted funds.
• Creates documentation to establish new annual and endowment scholarships working as a direct liaison to the Finance Department.
• Assists Director of Advancement Operations in database management by maintaining data integrity and accuracy, as well as handling all global changes, imports, exports, and other comprehensive database functions and clean-up projects assigned by the DAO.
• Manages and oversees appropriate database projects with student workers.
• Adheres to ethical and confidentiality guidelines as indicated by the Association of Professional Researchers for Advancement (APRA), the Association of Advancement Services Professionals (AASP), as well as university policies and procedures.
• Performs other duties as assigned.

QUALIFICATIONS:

• Education: Bachelor's degree in communications, marketing, journalism, business administration, a liberal arts field, or equivalent combination of relevant education and experience required.
• Minimum 2-5 years related work experience required preferably in an advancement office in a higher education or non-profit setting.
• Proficiency with RE/NXT (or comparable CRM). Preferred knowledge in prospect research data appends (i.e. ResearchPoint, DonorSearch, LiveAlumni, et al.)
• Strong proficiency in Microsoft Office suite products, particularly Excel for data manipulation and analysis.
• Effectively manage projects that are both data-driven and relationship-driven
• Outstanding time management skills, including the ability to organize, manage and prioritize multiple projects simultaneously.
• Writing and editing skills spanning multiple styles is required, excellent attention to detail
• Excellent customer service skills when working with University colleagues, students, alumni and donor communities.
• Skill in dealing with people, diplomacy, tact, discretion, and the ability to maintain confidentiality.
• Commitment to the mission and core values of Gwynedd Mercy University.
• Available to work occasional nights or weekends relating to University Advancement events or fundraising initiatives

Storybook Musical Theatre seeks Overhires for upcoming Season

Storybook Musical Theatre, a professional Equity theater for family audiences, is seeking candidates to fill the positions of Overhire Carpenters and Electricians for Load-ins and outs for 3 shows this season. One has a double run.

The Philadelphia Women’s Theatre Festival (PWTF) is now seeking dedicated members of the Philadelphia community to join the Board of Directors. Our Board is a critical part of the growth and direction of PWTF, especially as we enter our 10th season! We are looking for passionate people that share our mission - to uplift the voices of women in the arts! Whether you are an artist yourself or someone who appreciates it the Board is open to you!

The Master of Arts in Theatre program at VILLANOVA UNIVERSITY offers a distinct fusion of inspiring academic work and practical production experience. Our flexible, multi-faceted degree program prepares students from a variety of disciplines to succeed on stage, behind-the-scenes and in the classroom. The comprehensive MA can be completed in two years as a full-time student.

Each year the Greater Philadelphia Cultural Alliance seeks individuals to serve on Pennsylvania Partners in the Arts grant advisory panels. Panelists contribute artistic, administrative, educational, and operational perspectives in discussion and evaluation of grant applications.

As a volunteer panelist, you’ll have the opportunity to forge new connections with peers who share your passion for arts and culture while supporting your community. A vital voice in the decision making process, panelists get an up-close look at the grantmaking process and learn about the many creative ways artists and arts organizations are making a difference in the Greater Philadelphia region.

We are currently accepting applications for Creative Sector Flex Fund panels. Panels will be held virtually; there will be no in person meeting.

The Greater Philadelphia Cultural Alliance seeks several surveyors to assist with surveying of arts and culture audiences through May 2023.

Surveyors will help to gather key data points (how much audiences spend, why they’re attending events, demographic information etc.) from audiences at arts and culture events in Greater Philadelphia. Data collected throughout this year will play an essential role in a nationwide research effort led by Americans for the Arts. Arts and culture organizations depend on that research, which is only possible through the work of the surveyors, to inform programming, operations, and most importantly, to secure funding for the vital work that they do.