The Managing Director will oversee the administrative & financial health of the organization, including program & production management, fundraising, partnerships & community relations, and fiscal & compliance management.
White Box Theatre
MANAGING DIRECTOR – Position Available
White Box Theatre (WBT), an interdisciplinary performing arts organization based in Philadelphia, is searching for a Managing Director (MD) to oversee the administrative and financial health of the organization, including program and production management, fundraising, partnerships and community relations, and fiscal and compliance management. The MD and Producing Artistic Director, Sebastienne Mundheim, will work together to ensure that operational/organization aspects and the artistic/educational vision of the organization are in sync and support of each other. The MD will report to the Producing Artistic Director and will be directly responsible for executing or managing resources to accomplish the duties below.
WBT produces original interdisciplinary performance, installation, and arts education programs, often in response to commissions from cultural organizations, universities and schools. Methods and vision have evolved out of the artistic and pedagogic practice of founder, Sebastienne Mundheim. Project development incorporates academic research, visual arts, dance, theatre, and writing. Mundheim typically organizes content experts, professional artists, students, and volunteers to address a particular question through a rigorous and thoughtful interdisciplinary arts inquiry to create performance, installation, and dialogue. Works have been commissioned by organizations including: The University of Pennsylvania, The Rosenbach Museum and Library, The Barnes Foundation, The Philadelphia International Festival for the Arts, Franklin and Marshall College, The Philadelphia Museum of Art, The Philadelphia Live Arts Festival, and the Historical Society of Pennsylvania. For more information: www.whiteboxtheatre.com.
Chief Duties & Responsibilities
Programming & Production Management: Critical to the MD position will be the ability to develop a truly supportive and collaborative relationship with the Producing Artistic Director, by which s/he is able to manage the delivery of program and production. The MD will be responsible for negotiating agreements, contracts, and logistics with a variety of venues (traditional and non-traditional arts and education environments). S/He will also manage the Producing Artistic Director and programs within the context of an approved budget. The MD will determine staffing requirements for organizational management and program delivery and oversee the implementation of human resources policies, procedures and practices, including the development of job descriptions for all staff. The MD will also be responsible for the distribution of existing work and programs of WBT. This process will include building direct distribution channels (online), as well as securing a touring agent, and other outsourced distribution partners. Finally, the MD will engage in ongoing general management of the space in the Crane Building, including ordering supplies, managing the landlord relationship, and dealing with utility and safety issues.
Fundraising & Development Planning: MD will be responsible for leading all individual and institutional fundraising efforts including but not limited to grant writing and process management, individual solicitations and acknowledgements, and ongoing stewardship of major individual donors.
Partnerships & Community Relations: In tandem with the Producing Artistic Director, the MD will serve as a spokesperson and maven for WBT by consistently articulating the mission and values of the organization in all interactions with stakeholders and the general public. S/He will work in direct collaboration with the Producing Artistic Director to establish and maintain institutional and artistic partnerships. The MD will manage all outreach, including developing and implementing a marketing strategy for the organization, including but not limited to electronic newsletters, direct mail and printed collateral, social media management, and advertising (in-kind). MD will be responsible for managing the communications, design, and printing/production processes with outside vendors.
Fiscal & Compliance Management: MD will work closely with the bookkeeper and accounting firm to manage WBT’s finance and compliance matters. This includes but is not limited to organizational and project budget development, cash flow monitoring, contracting (with artists, vendors, etc.), insurance, PACDP support, and AP/AR management.
Skills & Qualifications
The MD should demonstrate competence, if not excellence, in all of the following and possess a willingness to continue to develop these skills.
Effective Communication: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
Adaptability: Demonstrate a willingness to be flexible, versatile and tolerant in a changing work environment while maintaining persistence, effectiveness and efficiency.
Problem Solving & Decision Making: Ability to make clear, timely decisions in the best interest of WBT. Solve more problems than you cause.
Technological Savvy: Proficient with a variety of relevant technology and software, including Microsoft Office (Word, PPT, and especially Excel) and various social networking platforms. Experience in QuickBooks, WordPress, PhotoShop, and the Adobe Creative Suite desirable but not mandatory.
Teamwork & Collaboration: Work cooperatively and effectively with others to set goals, resolve problems and make decisions that enhance organizational effectiveness.
Engagement: Interest and experience in education and the performing arts.
Organization: Ability to maintain attention to detail while multi-tasking.
Education: Bachelor’s degree and 3+ years of experience in financial and administrative operations of arts or arts and education organizations required.
Innovation: Develop new ways to improve the operations and management of WTB.
Work will be on site and from home. The MD must have a driver’s license.
Compensation
The MD will start as a part-time salaried position for the initial 3-6 months and turn into a full time W2 staff position following the initial trial period. Compensation commensurate with experience.