Associate Production and Facilities Manager
The Associate Production and Facilities Manager of the Wilma Theater oversees and maintains the Theater’s the main building (theater and offices) and their offsite Rehearsal Hall. The primary functions of the APFM are to assist in the weekly operations of the Production Department, manage the physical plant, and oversee the maintenance necessary to ensure safe and efficient operations, providing maintenance as necessary. Specifically, the APFM , in addition to tracking production payroll, scheduling, and crew onboarding, will maintain climate control, security and fire alarm, electrical and mechanical systems, and oversee the Theater’s non-theatrical equipment. The APFM manages all outside maintenance contracts for these systems and works with outside vendors and renters in the fulfillment of contracts. The APFM also bids new projects and capital improvements, sits on the Board of Directors’ Facilities Committee, and participates in long-range planning for the Theater’s physical plant. This position in based in Production but is a key component in the smooth operation of the entire organization.
Duties include but are not limited to:
- Perform set-up of ancillary events such as the meetings of the Board of Directors, committees, parties, and receptions in coordination with the Production Manager.
- Oversee scheduling, budgeting and contracting of outside rentals.
- Assist Production Manager with Production events, including opening nights, meet and greets, and other Company Management projects.
- Manage payroll for all hourly staff in the Production department.
- Track and maintain Time clock and door code software
- Supervise general and day-to-day maintenance, including basic repairs, of the non-performance areas of the theater and the offsite rehearsal hall.
- Oversee safety and security of both buildings.
- Schedule and supervise service and maintenance contracts for HVAC, fire alarm and suppression, security, elevator, pest control, and the like.
- Propose, plan, and implement upgrades and capital projects as needed or requested by senior management.
- Attend and participate in meetings of the Facilities Committee.
- Maintain contacts with contractors and city agencies and insure compliance with city and national codes and ADA regulations.
Job Requirements
- Ability to research and learn new skill sets
- Solid understanding of basic facility systems: HVAC, plumbing, electrical
- Proficiency with MS Office Software and a capability to learn and manage new software (time clock and door codes, for example)
- Capable verbal and written communication skills
- Ability to work flexibly as a team member and present a positive attitude
- Ability to multi-task multiple projects, maintain organization, and be detail oriented
- Self-motivated, with a mature, positive, and enthusiastic attitude towards the goal of providing the highest quality work possible, in a mutually supportive environment.
- Ability to work at heights from ladders, personnel lifts, and catwalks.
- Ability to lift 50lbs.
- While the typical workday will be standard office hours, given the typical performance schedule of a theatre company, the position requires the flexibility to work some nights and weekends as needed.
- Ability to be on call nights and weekends to address security, building system, or guest artist concerns.
Additional Desirable Skills Sets
- Basic Electric
- Basic Plumbing
- Carpentry
- A/V
As an EOE, the Wilma Theater will consider all qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
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