Donor Relations & Events Coordinator
Donor Relations & Event Coordinator
Job Description
Primary Function: Coordinates and executes audience cultivation, stewardship, solicitation and development activities designed to deepen donor engagement through events and other initiatives.
Position Relationships:
The Donor Relations & Event Coordinator reports to the CEO to accomplish the organization’s goals for individual support especially through Trustee & Major Donor relationship building. This position will work with program, marketing and development team members to generate support for core programs and general operating.
Qualifications:
- 4-year degree, preferably in communications, public relations, art history, or arts administration.
- A strong understanding of and passion for contemporary art and community engagement.
- Detail oriented with superior communications skills and excellent writing abilities.
- Ability to establish priorities, work within deadlines, multi-task, and organize.
- Ability to thrive in a fast-paced setting while maintaining precise attention to procedures, priorities, details and quality.
- Self-reliant and motivated while also able to work collaboratively in a team.
- Strong computer skills, comfortable with CRM databases (familiarity with Sales Force is required. Knowledge of MS Office, Constant Contact/Mail Chimp).
- Understanding of the need for confidentiality regarding donor information.
- Available and reliable transportation to and from the workplace
- 2+ years' experience in communications, public relations or membership / development.
- Ability to work positively and effectively with team, external partners and media/corporate community.
Essential Functions:
- Develop and assemble proposals and reports for prospective donors.
- Identify and research possible donors and investors.
- Assist the CEO in cultivating and managing relationships with event partners, key individuals, major donors, Trustees and PPAC’s Advisory Council.
- Coordinate and implement appeals for donations, primarily the Annual Appeal.
- Draft solicitation proposals, correspondence, gift agreements, pledge reminders and gift acknowledgments.
- Assist in planning and execution fundraising events.
- Work with marketing and development team to implement mailings, social media and email communications for events and appeals.
- Management of organization’s database including inputting information, information analysis, generation of reports, gifts processing, support for solicitation and marketing campaigns, and customer assistance organization wide.
- Manage and track donor and event revenue and review of expenses, income and goals to achieve growth goals; produce quarterly donor and event reports and updates.
- Schedule and provide support to the CEO for all Board, Committee, Advisory Council and Major Donor meetings including writing proposals, agendas, reports and follow up communication.
- Perform other related tasks and responsibilities as necessary.
The position requires the ability to work some evening and weekend hours. This position will work in a hybrid model with part in person and part remotely.
|