Greater Philadelphia Cultural Alliance

Position Summary

The Events Manager is responsible for planning, coordinating, and executing a robust Event Rental program for Fleisher Art Memorial, including weddings, corporate events, non-profit partner fundraisers, and other client-focused initiatives. In this capacity, the Events Manager serves as the primary liaison for clients and vendors, ensures smooth event logistics, manages financial and compliance needs, and assures that the event coexists seamlessly with Fleisher’s classes and programs. The Events Manager also contributes significant support and coordination to several mission-driven organizational events, including signature fundraisers and community festivals.

This position requires a detail-oriented and mission-aligned individual with strong organizational, communication, and interpersonal skills. The Events Manager works cross-functionally with Fleisher’s facilities, education, communications, and development teams, and supervises event support staff and volunteers as needed.

Essential Duties & Responsibilities (Duties include, but not limited to):

Private Rentals & External Events

Manage the full event lifecycle: respond to inquiries, conduct site visits, draft contracts, and serve as the on-site manager during the event.
Serve as the primary point of contact for clients, ensuring alignment with Fleisher’s standards and policies.
Develop and maintain event timelines, floor plans, and setup instructions.
Coordinate logistics, including vendor scheduling, floor plans, A/V needs, and site readiness.
Oversee event setup/breakdown in collaboration with facilities and vendors.
Maintain inventory and ensure upkeep of event equipment and spaces.
Schedule, manage, and oversee payroll for Event Hosts that support large events.
Internal & Mission-Driven Events
Partner with the Director of Community Outreach to coordinate logistics for signature community programming.
Support the planning and execution of annual fundraising events (e.g., Founder’s Award).
Administrative & Cross-Departmental Collaboration
Maintain and share a centralized events calendar.
Collaborate with Marketing to promote rental opportunities and update marketing materials.
Participate in cross-departmental planning meetings to align events' strategic goals.
Develop and refine standard operating procedures and event checklists.
Track and report event metrics for evaluation and improvement.

Required Qualifications:

Minimum of 3 years of experience in event management, including complex, multi-stakeholder events and audiences(e.g., weddings, performances, community festivals, fundraisers).
Demonstrated ability to manage multiple priorities and cross-functional projects in a fast-paced environment from inception to completion, with attention to detail, quality, and accuracy.
High level of professionalism and discretion when handling confidential information.
Demonstrated small- and large-scale project development and management experience.
Proficiency with Microsoft Office, Google Workspace, and willingness to learn new platforms (e.g., CRM, rental/event software).
Strong interpersonal and collaborative skills to work effectively with others, seeking out and building positive working relationships.
Strong communication skills (verbal and written).
Availability to work mornings, evenings, and weekends as needed.
Ability to lift to 50 lbs., climb ladders, and assist with event setup/breakdown.
Ability to safely operate and move heavy security gates during building lock-up.

Preferred Qualifications:

Bilingual fluency (Spanish strongly preferred).
Experience in arts, nonprofit, or community-based organizations.
Prior experience supervising event staff or volunteers.
Familiarity with ADA compliance, event permitting, and safety regulations.
Working Conditions and Physical Requirements
Work is primarily performed on-site in an office or event setting
Events may occur indoors and outdoors in varied weather conditions
Occasional lifting, carrying, climbing, or physical setup required
Requires a flexible schedule to support evening and weekend events

Compensation & Benefits

Salary range: $45,000 – $50,000 annually, commensurate with experience
Comprehensive health, dental, and vision insurance
Paid holidays and generous vacation accrual

About Fleisher Art Memorial

Founded in 1898, Fleisher Art Memorial is the nation’s oldest community-based art center, dedicated to making art accessible to everyone, regardless of economic means, background, or artistic experience. Located in Southeast Philadelphia, Fleisher provides affordable studio art classes, exhibitions, and community-based programs designed to inspire and empower.

Fleisher Art Memorial is an Equal Opportunity Employer and is committed to fostering an inclusive and equitable workplace. We do not discriminate against any employee or applicant for employment based on race, color, religion, national origin, age, sex (including pregnancy, sexual orientation, and gender identity or expression), disability (physical or mental), genetic information, citizenship status, ancestry, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Rooted in our mission to make art accessible to all, we are committed to fostering an inclusive workplace that reflects the diversity of the communities we serve, and we encourage applications from individuals of all backgrounds, especially those from historically underrepresented groups, to apply.