Greater Philadelphia Cultural Alliance

Woodmere Finance Director

Job Title: Finance Director

Reports To: Executive Director

Employment Type: Full-Time, Exempt

OVERVIEW

Woodmere is a vibrant cultural institution located in Philadelphia’s Chestnut Hill neighborhood. With a mission to inspire creativity, learning, and engagement through the art and artists of Philadelphia, the Museum’s collection, exhibitions, and educational programs celebrate Philadelphia's arts community, both past and present.

From an operational and financial perspective, Woodmere is a growing organization. The Museum has an operating budget of over $4M and is supported by a professionally managed  endowment, committed donors and educational programming. Recent and ongoing initiatives include the expansion into a second building which houses 14 galleries, a children’s education center as well as an events venue.

The Museum maintains strong financial controls, undergoes an annual independent audit, and adheres to nonprofit accounting best practices. As a key member of the leadership team, the Finance Director will play an integral role in shaping the financial future of the organization.

POSITION SUMMARY

The Finance Director leads all financial activities of the Museum. As a hands-on member of a small finance team, the Finance Director will balance financial strategy with oversight of  daily transactions, preparation of internal financial statements for management and grant reporting and budgets. This role blends financial leadership with human resources and oversite of operations and facilities. The ideal candidate is highly organized and thrives in a collaborative environment.

KEY RESPONSIBILITIES

      Strategic Financial Leadership

  • Develop and manage the annual operating budget in collaboration with the Executive Director and department heads.
  • Provide timely financial analysis and reports to the Executive Director, Board of Directors, and Finance Committee.
  • Offer financial insight and data driven recommendations to guide organizational decisions.

 

      Financial Management

  • Oversee accounting functions including accounts payable, receivable, bank reconciliations, and payroll processing.
  • Manage general ledger activity and maintain accurate and timely financial records.
  • Prepare financial statements which compare actual results with approved budget
  • Monitor cash flow and manage liquidity needs.
  • Track the Museum’s endowment and investments and report balances and performance to the Finance Committee.
  • Ensure compliance with GAAP, internal controls, and regulatory requirements.
  • Coordinate the annual audit and serve as the primary liaison to external auditors.
  • Support preparation of the Museum’s IRS Form 990 and other required filings in collaboration with external accountants.
  • Maintain internal controls.
  • Work with insurance broker to maintain adequate levels of insurance.

 

      Grants and Compliance

  • Track restricted and unrestricted funds, ensuring proper allocation and usage.
  • Support grant proposal budgeting and reporting in coordination with development and program staff.

 

      Human Resources

  • Oversee HR policies, procedures, and compliance with employment laws and regulations.
  • Guide recruitment and onboarding in partnership with Operations Manager.
  • Advise on compensation strategy and staffing needs.
  • Coordinate with benefits brokers to provide and maintain competitive employee benefits packages.

 

      Operations

  • Serve as a resource for Operations Manager regarding guest services, security and technology.
  • Oversee operations of Museum store and collaborate with outside consultants to ensure success of the business model.

 

      Facilities Management

  • Oversee financial aspects of the maintenance of facilities including buildings and grounds

 

QUALIFICATIONS

  • Bachelor’s degree in Accounting, Finance, or related field (CPA or MBA preferred).
  • 7+ years of progressive experience in finance or accounting, preferably in a non-profit or cultural organization.
  • Strong knowledge of GAAP, fund accounting, and non-profit financial reporting.
  • Proficiency with accounting software and Excel.
  • Demonstrated ability to work independently and manage multiple tasks in a fast-paced, mission-driven environment.
  • Excellent interpersonal, analytical, and communication skills.
  • Commitment to the values and mission of the arts.

 

ADDITIONAL DETAILS

  • Occasional evening hours may be required for board meetings or special events; participation in weekend events as well.
  • This role is on-site and involves active collaboration with all departments.

 

Woodmere Art Museum is committed to diversity and equal opportunity in recruitment, hiring and employment. Woodmere shall not, in any manner, discriminate regardless of race, color, age, disability, national origin, citizenship, creed, religion, sexual orientation, gender identity or expression, matriculation, or veteran status, and any other status protected by law.

APPLY

Woodmere is a vibrant cultural institution located in Philadelphia’s Chestnut Hill neighborhood. With a mission to inspire creativity, learning, and engagement through the art and artists of Philadelphia, the Museum’s collection, exhibitions, and educational programs celebrate Philadelphia's arts community, both past and present.

The Finance Director leads all financial activities of the Museum. As a hands-on member of a small finance team, the Finance Director will balance financial strategy with oversight of  daily transactions, preparation of internal financial statements for management and grant reporting and budgets. This role blends financial leadership with human resources and oversite of operations and facilities. The ideal candidate is highly organized and thrives in a collaborative environment.