Greater Philadelphia Cultural Alliance

Temporary Operations Assistant

Summary: The Operations Assistant has a supportive role for the operations team. The qualified candidate should have prior experience in event operations. The applicant would be expected to be hybrid with mandatory office days and also participate in planning meetings, on-site meetings, as well as having a full-time onsite presence during the load-in period, show days and load-out period.

Reports to: Director of Operations

Dates: Monday, November 3, 2025 – Friday, May 1, 2026

Show dates: Friday, February 27th – Sunday, March 8th

Job Description:

· Must possess excellent communications skills, strong computer skills, be self-motivated and detailed oriented

· Ability to constructively interact with multiple PHS teams to resolve issues and improve operations

· Complete clerical and administrative tasks including labor tracking

· Provide on-site support during ancillary events

· Assist in the development and execution of show operations and logistics

· Actively participate in post-Show invoice review and allocation process

· Act as a liaison with temporary staff and PHS Volunteers for the operations team

· Promptly answering the questions of staff and other stakeholders

· Safe operation of all vehicles used for show operations.

· Evening and weekend work will be a requirement for this position at times, with occasional long hours and highly physical and strenuous work, including being on your feet and walking for long periods of time.

· Providing excellent customer service and maintaining relationships with vendors

· Place inventory and supply orders as required

· Other duties as assigned

 

EEO NOTICE: 
At PHS, we value a diverse, inclusive workforce and we provide equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual’s race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, or any other basis protected by federal, state or local laws.