Greater Philadelphia Cultural Alliance

Administrative Assistant: Dept of Theatre and Dance, Rowan University College of the Arts

Job no: 501044
Work type: Regular Full-Time
Location: Glassboro, New Jersey
Categories: Administrative - Clerical

Summary:

This position provides clerical support to the Department of Theatre and Dance.

Primary Duties:

Maintain departmental budgets, track payments and purchases, create purchase orders, maintain purchasing card transaction log.

Initiate and process all budget-related forms and reimbursements.

Serve as secretary and office manager 

Field facility/space requests.

Collect syllabi.

Field calls from prospective and current students.

Hire, train and supervise student workers.

Attend department meetings and compile meeting minutes.

Draft and track special assignments, contracts, and hiring materials for students, artists and faculty.

Assist with faculty travel requests and make hotel arrangements for guest artists and faculty searches.

Assist with tracking incoming student auditions.

Process maintenance and repair requests for the department.

Order and maintain office supplies, files, and storage spaces.

Assist department chair with faculty workloads. 

Perform other related duties as required. 

Preferred Qualifications:

Experience in the performing arts field and/or office management

Salary & Benefits:

In compliance with The State of New Jersey's Pay Transparency Act, the annual base salary range for this position is  CWA: Range 09 ($39,681 to $42,990), with placement within the range determined by candidate's qualifications, professional experience, internal equity, and other factors.

For eligible employees, benefits include: comprehensive NJ State health, dental and retirement benefits, extensive accrued time off/paid holidays, and tuition reimbursement for employee, spouse, and dependents to attend Rowan University, Glassboro. (Tuition reimbursement will apply to undergraduate degrees only for spouse and dependents). 

 For more detailed information, please visit: http://sites.rowan.edu/hr/benefits/  

Note: 

Rowan University is an Equal Opportunity Employer and values diverse people and abilities. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this position.

Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position. 

Please note that this position is subject to the NJ First Act, requiring public employees to establish residency in the State of New Jersey. See N.J.S.A. 52:14-7 (L. 2011, Chapter 70) for further information.

Only completed online applications submitted on or before the posted deadline will be considered

SAME APPLICANTS: If you are applying under the NJ “SAME” program, your supporting documents (Schedule A or B letter), must be submitted with your application by the closing date indicated above. For more information on the SAME Program visit their Website at: http://nj.gov/csc/same/overview/index.shtml , email: SAME@csc.nj.gov , or call CSC at (833)691-0404.

Advertised: Oct 9 2025 Eastern Daylight Time
Applications close: Oct 23 2025 11:55 PM Eastern Daylight Time

Administrative Assistant in the Department of Theatre and Dance at Rowan University's College of the Arts.  Annual salary is $39,681 to $42,990, along with comprehensive NJ State health, dental and retirement benefits, extensive accrued time off/paid holidays, and tuition reimbursement for employee, spouse, and dependents to attend Rowan University, Glassboro.