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Administrative Assistant, Film & Video and Writing for Film & Television (Part Time)

The University of The Arts

JOB TITLE: Administrative Assistant

DEPARTMENT:  Film & Video and Writing for Film & Television

REPORTS TO: Program Director for Film & Video, Program Director for Writing for Film & Television

Summary: The Film & Video and Writing for Film & Television programs at the University of the Arts are looking for a part-time administrative assistant to help with day to day functions plus aid in the development of new initiatives within curriculum, recruitment and community relations. 


The administrative assistant reports directly to the Film & Video and Writing for Film & Television program directors, providing organizational and administrative support to their respective majors. Administrative assistants provide front line communication with students, faculty and staff within the program. They also communicate with vital constituents outside the department including prospective students, upper administration and industry professionals. 

Essential Duties & Responsibilities:

  • Supports and assists the Directors, faculty and students within the Programs
  • Schedules and arranges all meetings and travel for the Directors
  • Acts as a receptionist for both Programs
  • Maintains Program records and files, including student and faculty files. Handles these in a confidential way when necessary, and adheres to FERPA regulations
  • Maintains schedules for faculty and mentors in the Programs. Coordinates advising schedules
  • Updates course offerings information
  • Procures and purchases with University credit card and prepares purchase orders, reimbursements, and check requests
  • Assists the Directors in the preparation and monitoring of Program budgets
  • Provides assistance with the Programs’ special events, trips and meetings
  • Reserves spaces and technical equipment, as necessary, for special events and communicates details and updates as needed to the University community
  • Interviews, selects, trains and supervises student workers
  • Assists in the recruitment of faculty through the organizing of Search Committees, etc.
  • Provides new faculty with administrative orientation
  • Assists in the preparation of reports or special projects


The above statements are intended to describe the general nature and level of work performed by the incumbent; they do not purport to describe all functions.  Incumbent may be assigned other duties, and the essential functions may change from time to time as necessary.


  • Bachelor’s degree in Film or related field preferred


  • 1-3 years office experience preferred

Competencies, Knowledge, Skills & Abilities:

  • General Knowledge of office support software, primarily: Microsoft Word, Excel, Power Point, Google apps 
  • General Knowledge of Adobe Creative Suite - Adobe Premiere and some Photoshop skills
  • Good design sense for making clear and visible posters to announce student screenings and visiting artists
  • Strong communication skills: written and oral; excellent phone manner
  • Capable of maintaining or supervising the input of information in institutional databases, including but not limited to budgets, prospective student lists, communications documentation
  • Capable of handling day-to-day operation of the Program(s), frequently working directly with the Director(s)
  • Organized, proactive and self-motivated - work as part of a team and able to manage competing priorities. A good candidate will be able to anticipate each program’s needs 
  • Diplomatic, able to deal tactfully and courteously with students, applicants, faculty, University staff and administrators from Facilities to the President's Office
  • Enthusiastic and passionate about film!


About The University:
University of the Arts mission is simple: to advance human creativity.  A leader in developing visual and performing artists and designers, University of the Arts has educated generations of innovative artists, performers, designers and creative leaders since 1876.  UArts believes creativity is the most essential skill for success in today’s society.  After being granted university status in 1987, University of the Arts became the largest institution of its kind in the nation, offering programs in design, fine arts, media arts, crafts, music, dance, theater and writing.  It now features 30 undergraduate arts majors, 30 minors, 15 graduate programs, and the nation’s first PhD program in Creativity. UArts is home to innovative centers across disciplines, including the Philadelphia Art Alliance, Rosenwald-Wolf Gallery, and the new Center for Immersive Media launching in November 2019.  Our nearly 1,900 students study and create on our campus in the heart of Philadelphia’s Avenue of the Arts, the city’s cultural center, within walking distance of hundreds of galleries, museums, theaters and other performing arts venues. Learn more about UArts.


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Education Level: 
Bachelor’s degree in Film or related field preferred
To Apply

TO APPLY: Interested, qualified applicants should submit letters of application and resumes to the Human Resources Department via email to Please ensure job title is in the Subject line.