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Coordinator for Alumni Relations and Special Events

The University of The Arts

JOB TITLE: Coordinator for Alumni Relations and Special Events

DEPARTMENT: Advancement

REPORTS TO: Senior Director of Alumni Relations and Annual Giving

Summary: This position is responsible for a wide range of activities to engage and involve alumni and parents in meaningful ways. The position will work with the Senior Director of Alumni Relations and Annual Giving in the development of the Alumni and Parent Associations as well as other Giving Societies in all areas including engagement, events, programming, fundraising, communication, daily tasks and on-going customer service

Essential Duties & Responsibilities:

·        Coordinates the planning, administration, implementation of all alumni and parent services and events both on and off campus

·        Coordinates the planning, administration, implementation of all fundraising events both on and off campus

·        Develops and facilitate alumni, parent and giving society publications and communications, including print and web including writing and editing material

·        Assists in strategic development plan to grow the UArts Fund through alumni and parent cultivation resulting in donor retention and acquisition utilizing bench-marking data; routinely identifies and qualifies alumni prospects for gifts; prepares and recommends strategic approaches for major individual gift solicitations; manages giving campaigns as assigned

·        Works collaboratively with the director and advancement team to set engagement strategy for each constituent group, and to assess outcomes using both qualitative and quantitative metrics

·       Oversees and manages confidential alumni/parent files and database

The above statements are intended to describe the general nature and level of work performed by the incumbent; they do not purport to describe all functions.  Incumbent may be assigned other duties, and the essential functions may change from time to time as necessary.

Education:

·        Bachelor’s degree required. 

Experience:

·        Minimum of 1-2 years of experience with non-profit fundraising roles, preferably in higher education, with particular focus on the management of special events and programs.

·        Experience in engaging constituencies and working with volunteers.

·        Excellent written, oral and interpersonal skills.

Competencies, Knowledge, Skills & Abilities:

Ability to work nights and weekends as needed

Proven ability to manage multiple unique projects at once

May be trained to use space reservation software, Adobe programs, and other Data Management tools

Knowledge of Microsoft Office Suite, Google applications required.

Competent at organizing several different project schedules

Ability to write clear instructional memorandums

Demonstrated ability to take primary responsibility for a diverse number of projects and to complete them in a timely manner with limited supervision.

CRM or other Database management: preferred

Must be able to travel and work evenings and weekends as warranted.

Physical Demands: The physical demands described here are representative of those that must be met by a staff member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the staff member is occasionally required to stand and use hands to handle or feel; frequently required to walk and talk or hear;  Occasionally required to taste or smell. Lift up to 20 pounds

Work Environment:

 The work environment characteristics described here are representative of those a staff member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The majority of the time spent performing this job will be indoors in a climate controlled office.  Occasionally, the employee may need to work in different locations for special events; outdoor spaces.

About The University:

University of the Arts’ mission is simple: to advance human creativity. Established in 1876, UArts believes creativity is the most essential skill for success in today’s society and has educated generations of groundbreaking artists, performers, designers and creative leaders for more than 141 years.  After being granted university status in 1987, University of the Arts became the largest institution of its kind in the nation, offering programs in design, fine arts, media arts, crafts, music, dance, theater and writing. It now features 30 undergraduate arts majors, 15 graduate programs and the nation’s first PhD program in Creativity. UArts is also home to innovative centers across disciplines, including the Center for Immersive Media, Lightbox Film Center, Philadelphia Art Alliance and Rosenwald-Wolf Gallery. Learn more about UArts.

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, The University of the Arts publishes its Annual Safety Report at the following link for your reference:

http://www.uarts.edu/about/campus-crime-fire-reports

THE UNIVERSITY OF THE ARTS IS AN EQUAL OPPORTUNITY EMPLOYER

Title IX Statement: The University of the Arts prohibits discrimination on the basis of sex in its programs and activities, including admission and employment, in accordance with Title IX of the Education Amendments of 1972. The Title IX Coordinator and Diversity Administrator is responsible for overseeing compliance with Title IX and other civil rights laws and regulations. To contact the Title IX Coordinator, e-mail titleix@uarts.edu,, or visit The University of the Arts, 320 S. Broad St., Philadelphia, Pa. 19102, Room 260, or call 215-717-6366. To learn more about the University's Title IX policy and response to sex discrimination, including sexual harassment and sexual violence, please visit www.uarts.edu/titleix. Inquiries may also be directed to the Federal agency responsible for enforcing Title IX, the U.S. Department of Education Office for Civil Rights.

Education Level: 
Bachelor's Degree
To Apply

TO APPLY: Interested, qualified applicants should submit letters of application and resumes to the Human Resources Department via email to jobs@uarts.edu. Please ensure job title is in the Subject line.