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Donor Relations & Events Coordinator

Philadelphia Photo Arts Center

Donor Relations & Event Coordinator

Job Description

Primary Function: Coordinates and executes audience cultivation, stewardship, solicitation and development activities designed to deepen donor engagement through events and other initiatives.

Position Relationships:
The Donor Relations & Event Coordinator reports to the CEO to accomplish the organization’s goals for individual support especially through Trustee & Major Donor relationship building.  This position will work with program, marketing and development team members to generate support for core programs and general operating.


  • 4-year degree, preferably in communications, public relations, art history, or arts administration.
  • A strong understanding of and passion for contemporary art and community engagement.
  • Detail oriented with superior communications skills and excellent writing abilities.
  • Ability to establish priorities, work within deadlines, multi-task, and organize.
  • Ability to thrive in a fast-paced setting while maintaining precise attention to procedures, priorities, details and quality.
  • Self-reliant and motivated while also able to work collaboratively in a team.
  • Strong computer skills, comfortable with CRM databases (familiarity with Sales Force is required. Knowledge of MS Office, Constant Contact/Mail Chimp).
  • Understanding of the need for confidentiality regarding donor information.
  • Available and reliable transportation to and from the workplace
  • 2+ years' experience in communications, public relations or membership / development.
  • Ability to work positively and effectively with team, external partners and media/corporate community.


Essential Functions:

  • Develop and assemble proposals and reports for prospective donors.
  • Identify and research possible donors and investors.
  • Assist the CEO in cultivating and managing relationships with event partners, key individuals, major donors, Trustees and PPAC’s Advisory Council.
  • Coordinate and implement appeals for donations, primarily the Annual Appeal.
  • Draft solicitation proposals, correspondence, gift agreements, pledge reminders and gift acknowledgments.
  • Assist in planning and execution fundraising events.
  • Work with marketing and development team to implement mailings, social media and email communications for events and appeals.
  • Management of organization’s database including inputting information, information analysis, generation of reports, gifts processing, support for solicitation and marketing campaigns, and customer assistance organization wide.
  • Manage and track donor and event revenue and review of expenses, income and goals to achieve growth goals; produce quarterly donor and event reports and updates.
  • Schedule and provide support to the CEO for all Board, Committee, Advisory Council and Major Donor meetings including writing proposals, agendas, reports and follow up communication.
  • Perform other related tasks and responsibilities as necessary.


The position requires the ability to work some evening and weekend hours.  This position will work in a hybrid model with part in person and part remotely. 

Education Level: 
Bachelor's Preferred
To Apply


The position requires the ability to work some evening and weekend hours.  This position will work in a hybrid model with part in person and part remotely. 

Please submit cover letter, resume, three references and salary requirements to

The Philadelphia Photo Arts Center is an Equal Opportunity Employer. Qualified persons are encouraged to apply regardless of their religious affiliation, national origin, marital status, race, age, sex, sexual orientation, gender identity or nature of disability.

The Philadelphia Photo Arts Center is a nonprofit 501(c)(3) organization devoted to the study, practice, and appreciation of photography in the Philadelphia region. The organization fulfills this mission by offering educational programs, photographic exhibitions, lectures by practicing artists, and affordable access to high-end digital equipment for the creation of photographs. PPAC is a resource for both practicing artists as well as individuals interested in learning about all aspects of contemporary photography. PPAC provides needed technical services and instruction and promotes the relationships and connections that will lead to a more vibrant photography community.