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Events Coordinator

Independence Seaport Museum

Description: The Events Coordinator’s primary responsibility is to ensure the successful execution of any and all types of events held at the Independence Seaport Museum. This includes, but is not limited to: serving as the Museum’s representative for load-in prior to the event, greeting clients, guests, caterers and/or other vendors upon arrival to the event, overseeing the event set-up, monitoring the needs throughout the event and proactively problem solving any issues that arise during the event, and overseeing break-down of the event and space.

Qualifications:
• High school diploma
• At least 2-3 years relevant experience with event coordination, management, execution and/or planning preferred
• Excellent communication abilities, including customer service and phone manner
• Commitment to keep client events in line with policies and procedures of the Museum
• Must have the following certifications
o Food Safety
o RAMP
• Ability to interface with clients, vendors and visitors in an effective and engaging manner
• Ingenuity and attention to detail, with a customer-facing focus
• Ability to think on feet and problem solve if an issue arises during the event
• Friendly, organized, reliable, flexible, patient, enthusiastic, team player

Essential Duties:
• Present on-site for day of event logistics from load-in prior to the events through break-down after completion of the event
• Coordinate with Museum staff, catering staffs, clients, and vendors to ensure quality event preparation, production and wrap up
• Coordinate use of building space, including elevators, with staff and vendors and attend weekly logistics meetings
• Complete alcohol purchase orders for events and keep accurate liquor inventory
• Assist with internal Museum programming and special events and set up
• Work closely with building maintenance staff to ensure event spaces are cleaned and prepared for upcoming events
• Assist with potential site visits, rental inquiries, and event planning logistics
• Coordinate with Director on all duties outlined above

To Apply

Send a brief cover letter and resume in an e-mail to Alexis Furlong, Director of Sales and Marketing at afurlong@phillyseaport.org.  No phone calls.

Independence Seaport Museum deepens the appreciation, understanding, and experience of the Philadelphia region’s waterways through history, science, art and community.  For more information, please visit phillyseaport.org.

Location: Independence Seaport Museum, 211 S. Columbus Blvd., Philadelphia, PA 19106.  The Museum is easily accessible by public transportation and nearby parking.