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Executive Administrative Assistant

Mural Arts Philadelphia

Job Summary:

The Executive Administrative Assistant will provide high-level administrative support to the Executive Director and other senior staff.

Duties/Responsibilities:

Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.

Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.

Arranges travel and accommodations for executives.

Schedules and attends meetings on behalf of executives, taking notes and recording minutes.

Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.

Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.

Submit ED's time sheet to the City's HR department by email

Performs additional duties as assigned by executives.

Performs other related duties as assigned.

Required Skills/Abilities:

Excellent verbal and written communication skills.

Excellent follow-up and Follow through

Excellent organizational skills and attention to detail.

Flexible / unflappable in response to challenges or changes

Excellent time management skills with a proven ability to meet deadlines.

Ability to function well in a high-paced and at times stressful environment.

Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.

Able to type minimum of 50 words per minute.

Extremely proficient with Google Suite, Microsoft Office Suite or similar software with the ability to learn new or updated software.

Education and Experience:

Bachelor’s degree in Business Administration or related field preferred.

At least four years of related experience required.

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds at times.

Education Level: 
College/University Degree
To Apply

Salary: Competitive compensation, plus comprehensive health and dental benefits.

To Apply: Please provide cover letter, salary requirements, resume, and references to the Human Resource Manager at Natacha.Charles@muralarts.org by Tuesday November 5. Please include "Executive Administrative Assistant" in the subject line.