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Housing Coordinator

The University of The Arts

JOB TITLE: Housing Coordinator

DEPARTMENT:  Campus Life

REPORTS TO: Senior Director of Student Engagement

Summary: The Housing Coordinator manages all areas of functioning and operations for the residential facilities. This is a live-in, 12 month position and serves as a member of the On- Duty crisis response team and participates in a weekly on-call crisis response rotation and handles crises as needed.

Essential Duties & Responsibilities:

  • Manages a residential community of 600+ students.
  • Facilitates housing and meal plan assignment processes, including incoming student placement, housing selection, and room change processes.
  • Coordinates day-to-day management of the housing database system.
  • Maintains accurate housing and meal plan records including billing in housing software, Colleague, and Blackboard.
  • Coordinates facility management, including weekly building walkthroughs, room inventories, Health & Safety room inspections, work orders, damage billing, and the opening and closing of the residential facilities.
  • Maintains an accurate inventory of room and mailbox keys, room/building furniture, micro- fridges, and laundry equipment in residential facilities and manages replacement orders.
  • Collaborates with the Office of Educational Accessibility to account for housing accomodations.
  • Partners with outside vendors including but not limited to: Micro-fridge, Our Campus Marketing, Calico, and Xfinity cable service.
  • Communicates with Facilities department to manage work orders, damages, and building upgrades in the residential facilities.
  • Coordinates off-campus housing information and data collection.
  • Conducts training sessions and in-services for Resident Assistants/Community Advisors on essential housing operations.
  • Responds to critical issues in the residence halls including facility emergencies and student concerns.
  • Collaborates with Pre-College during the summer to manage the Pre-College Summer Institute housing population.
  • Aids in the maintenance of departmental portal and webpages.
  • Serve in the 12 month On-Duty rotation at a Professional on Duty level for crisis response to support students in critical situations and be a resource to student staff
  • Assist during large scale events hosted by Campus Life; including but not limited to: Orientation, Resident Assistant/Community Advisor Trainings, RA banquet, Student Leadership Awards celebration, UArts Day, and UArts Weekend
  • Assists in day-to-day activities as needed in the Office of Campus Life

The above statements are intended to describe the general nature and level of work performed by the incumbent; they do not purport to describe all functions.  Incumbent may be assigned other duties, and the essential functions may change from time to time as necessary.

Education:

  • A minimum of an earned Master’s Degree in Higher Education, Education, Student Affairs, or similar area.

Experience:

  • Minimum of 1-2 years of experience in residence life, housing or related field.
  • 1-2 years on call crisis response experience preferred.

Competencies, Knowledge, Skills & Abilities:

  • Demonstrated attention to detail and success in managing student records and entering data into various systems and software.
  • Demonstrated ability to create a welcoming, safe and healthy environment for students.
  • Openness to different and new ways of doing things; willingness to modify one’s preferred way of doing things.
  • Ability to work with diverse population of students.
  • Ability to devise and host training sessions for students.
  • Ability to notice, interpret, and anticipate others’ concerns and feelings, and to communicate this awareness empathetically to others.
  • Ability to develop, maintain, and strengthen partnerships with others inside or outside the university.
  • Ability to demonstrate concern for satisfying one’s external and/or internal customers.
  • Ability to work some evenings and weekends throughout the year.
  • Ability to work in an on-call crisis response duty rotation being on-call 24/7 for one week at a time approximately 8 weeks a year.

 

About The University:

University of the Arts’ mission is simple: to advance human creativity. Established in 1876, UArts believes creativity is the most essential skill for success in today’s society and has educated generations of groundbreaking artists, performers, designers and creative leaders for more than 141 years.  After being granted university status in 1987, University of the Arts became the largest institution of its kind in the nation, offering programs in design, fine arts, media arts, crafts, music, dance, theater and writing. It now features 30 undergraduate arts majors, 15 graduate programs and the nation’s first PhD program in Creativity. UArts is also home to innovative centers across disciplines, including the Center for Immersive Media, Lightbox Film Center, Philadelphia Art Alliance and Rosenwald-Wolf Gallery. Learn more about UArts.

 

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, The University of the Arts publishes its Annual Safety Report at the following link for your reference:

http://www.uarts.edu/about/campus-crime-fire-reports

 

THE UNIVERSITY OF THE ARTS IS AN EQUAL OPPORTUNITY EMPLOYER

Title IX Statement: The University of the Arts prohibits discrimination on the basis of sex in its programs and activities, including admission and employment, in accordance with Title IX of the Education Amendments of 1972. The Title IX Coordinator and Diversity Administrator is responsible for overseeing compliance with Title IX and other civil rights laws and regulations. To contact the Title IX Coordinator, e-mail titleix@uarts.edu,, or visit The University of the Arts, 320 S. Broad St., Philadelphia, Pa. 19102, Room 260, or call 215-717-6366. To learn more about the University's Title IX policy and response to sex discrimination, including sexual harassment and sexual violence, please visit www.uarts.edu/titleix. Inquiries may also be directed to the Federal agency responsible for enforcing Title IX, the U.S. Department of Education Office for Civil Rights.

 

 

Education Level: 
A minimum of an earned Master’s Degree in Higher Education, Education, Student Affairs, or similar area.
To Apply

TO APPLY: Interested, qualified applicants should submit letters of application and resumes to the Human Resources Department via email to jobs@uarts.edu. Please ensure job title is in the Subject line.