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Membership & Grants Coordinator

Philadelphia Photo Arts Center

Philadelphia Photo Arts Center

Membership & Grants Coordinator


Job Description


Primary Function: Coordinates and executes audience cultivation, stewardship, solicitation and development activities designed to deepen audience engagement, and cultivate membership and individual support.


Position Relationships: The Membership & Grants Coordinator

reports to the CEO to accomplish the organization’s goals for membership and grants, while working with all team members to grow PPAC’s membership base and develop grant narratives to support core programs and general operating support.



  • 4-year degree, preferably in communications, public relations, art history, or arts administration.
  • A strong understanding of and passion for contemporary art and community engagement.
  • Detail oriented with superior communications skills and excellent writing abilities.
  • Ability to establish priorities, work within deadlines, multi-task, and organize.
  • Ability to thrive in a fast-paced setting while maintaining precise attention to procedures, priorities, details and quality.
  • Self reliant and motivated while also able to work collaboratively in a team.
  • Strong computer skills, comfortable with CRM databases (familiarity with Sales Force is required. Knowledge of MS Office, Constant Contact/Mail Chimp).
  • Understanding of the need for confidentiality regarding donor and funder information.
  • Available and reliable transportation to and from the workplace
  • 2+ years experience in communications, public relations or membership / development.
  • Ability to work positively and effectively with team, external partners and media/corporate community.


Essential Functions:

  • Develop and assemble grant proposals and reports, budgets, and application materials.
  • Research possible grant opportunities
  • Coordinate and implement appeals for membership.
  • Draft solicitation proposals, correspondence, gift agreements, pledge reminders and gift acknowledgments.
  • Assist in planning and execution of membership appeals and events with assistance from the development team.
  • Develop and implement mailings, social media and email communications for member acquisitions and renewals.
  • Promote and increase membership on site, as well as through community outreach and special events e.g. Members’ previews and Members-only initiatives.
  • Create membership materials e.g. web content, social media, appeals and special marketing materials.
  • Collaborate with other arts and community organizations to increase engagement and membership support.
  • Manage and track membership revenue and review of expenses, income and goals to achieve audience, membership, and support growth goals; produce quarterly membership and attendance reports and updates.
  • Management of organization’s database including inputting information, information analysis, generation of reports, gifts processing, support for solicitation and marketing campaigns, and customer assistance organization wide.
  • Perform other related tasks and responsibilities as necessary.


The position requires the ability to work some evening and weekend hours.  This position will work in a hybrid model with part in person and part remotely. 

Education Level: 
Bachelor's Preferred
To Apply

Please submit cover letter, resume, three references and salary requirements to

The Philadelphia Photo Arts Center is an Equal Opportunity Employer. Qualified persons are encouraged to apply regardless of their religious affiliation, national origin, marital status, race, age, sex, sexual orientation, gender identity or nature of disability.

The Philadelphia Photo Arts Center is a nonprofit 501(c)(3) organization devoted to the study, practice, and appreciation of photography in the Philadelphia region. The organization fulfills this mission by offering educational programs, photographic exhibitions, lectures by practicing artists, and affordable access to high-end digital equipment for the creation of photographs. PPAC is a resource for both practicing artists as well as individuals interested in learning about all aspects of contemporary photography. PPAC provides needed technical services and instruction and promotes the relationships and connections that will lead to a more vibrant photography community.