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Operations and Finance Coordinator

The Barnes Foundation

Description: The Barnes Foundation is seeking an Operations and Finance Coordinator to provide operational & administrative support to the Administrative and Finance departments.

Established as an educational institution the Barnes Foundation carries out its mission by promoting appreciation of the arts and horticultural science, through the preservation, presentation, and interpretation of the collections of Albert C. and Laura L. Barnes.

Celebrated for its exceptional breadth, depth, and quality, the Barnes Foundation’s art collection includes works by some of the greatest European and American masters of impressionism, post-impressionist, and early modern art, as well as African sculpture, Pennsylvania German decorative arts, Native American textiles, metalwork, and more. The 12-acre Arboretum contains over 3,000 species of woody plants and trees.

The Foundation engages diverse audiences through its exceptional collections and related high-quality programs that reflect a broad range of periods and cultures and build on the founders’ innovative educational vision of transforming lives through the arts and horticulture.

Responsibilities:

  • Manages office administrative processes including, but not limited to office supply ordering, meeting logistics, assembly and distribution of meeting materials and maintenance of electronic and hard-copy organization files.
  • Coordinates administrative support staff assignments for daily responsibilities related to incoming/outgoing mail distribution.
  • Provides phone coverage and calendar management for EVP, CFO & COO.
  • Liaison for maintenance of office equipment, vending issues, etc.
  • Evaluates and recommends changes to office procedures that promote efficiencies.
  • Assists with the development of PowerPoint presentations as needed to support management.
  • Assists with monthly production of budget reports for cost center managers.Supports data entry of annual budget information into general ledger system.
  • Assists with production of weekly and monthly visitation reports.
  • Maintains files for EVP, CFO & COO as well as Finance Department.
  • Supports payroll function via information processing and electronic document access.Provides ADP (payroll system) support for data collection and ad hoc reporting.
  • Performs other duties as assigned.

Skills and Knowledge:

  • High School; college preferred
  • Proficiency with Microsoft Office (particularly EXCEL)
  • Demonstrated effective written and oral communication skills with staff at all levels throughout the organization
  • Experience in the operation of an organization, ability to interface with all levels of personnel, including Board Members

Competitive Benefits Include: Group health, dental and vision insurance; flexible spending accounts; short and long term disability and group life insurance; 403(b) with matching contributions; Employee Assistance Program; voluntary benefits; as well as paid vacation, personal time, sick time and holidays.

 

To Apply

Please apply online:

Please include your cover letter, a list of three professional references and resume with your application. Applications that fail to fulfill this requirement will not be accepted.

The Barnes Foundation is an Equal Opportunity Employer and a Drug Free Workplace. We’re committed to diversity and equal opportunity in our recruitment and hiring. Qualified candidates of all backgrounds are welcome and encouraged to apply for this position. Employees have rights under other laws including, but not limited to the Family and Medical Leave Act and the Employee Polygraph Protection Act. We participate in E-Verify.