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Contract and Grants Manager

The Pennsylvania Horticultural Society


The Contract Manager is responsible for managing and updating the systems that report program finances and outcomes on a monthly,  quarterly and annual basis.  Collaborates with Programs Division management to establish and maintain the system for tracking financial results and outcomes of each funded project against annual projections.  On a monthly basis, facilitates meetings to review current project performance with Project Managers and formulate corrective actions necessary to meet forecasted financial results and outcomes. This role serves as a liaison to government and funding agencies for contract execution and reports on program accomplishments and spending.

This position manages complex projects simultaneously.  The essential functions of the Contract Manager are financial management, funder reporting and funding proposals, contracts and renewals.


Bachelor’s degree, preferably in Business, Finance, Accounting or other related field.
Minimum 5 years of experience in contract execution, financial management and reporting contract outcomes and finances to funders and other business partners. 
Previous project management experience with minimal supervision; demonstrating strong organizational and analytical skills and willingness to work as part of a team structure. 
Knowledge of applicable local, state and federal laws, rules and regulations governing funder and procurement contracts along with experience with performing contract administration tasks.


Proven ability to compile and analyze complex data, methods, procedures and policies relating to contracting, purchasing and related accounting.
Proven ability to forecast annual project needs and funding sources accurately.
Anticipates problems, opportunities and needs of the organization and the constituent.
Considers alternatives and assesses their impact and potential problems.
Proven ability to persuade and facilitate process to achieve desired results and deliverables.
Handles several projects simultaneously and maintains a balance and awareness of status of all projects.
Skill in writing clear and concise reports and correspondence.
Presents oral communication in an intelligent and confident manner.
Ability to establish and maintain positive and cooperative working relationships with staff, the public and external agencies.
Actively seeks solutions to problems before being asked or directed.

Assumes ownership for getting the job done. Takes initiative, persists at tasks and pursues to completion.
Excellent Microsoft Office experience, particularly Microsoft Word and Excel.



PHS is an equal opportunity employer

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