Production & Facilities Coordinator

Reporting to the Production & Facilities Manager, the Production & Facilities Coordinator is responsible for assisting with the management, coordination, and supervision of all events at the Iron Gate Theatre.

This role is part of the Penn Live Arts Production Department and will work most often at the Iron Gate Theater, but could be called on, as needed, to work in other Penn Live Arts venues. This role will be required to work autonomously at times, under the direction of the Production & Facilities Manager.

Job Responsibilities

Venue Coordination: work with the Production & Facilities Manager to ensure all activities are appropriately staffed & supported, providing much of the support themselves. Assist with facility schedule coordination and ensure stakeholder access when needed/scheduled.

Production Coordination: assist with supervision of groups using the space, ensuring technical needs are met. Coordinate pick-ups and deliveries of materials and equipment.

Facility Coordination: assist with the upkeep of the facility. Assist with housekeeping schedules & communications and place routine work orders with the property management company. Elevate any issues to PLA Supervisors, Managers, or Directors as needed.

Data Management & Invoicing: Assist with all data management in PLA's event management platform. Work with Manager to ensure schedule, billing, and invoicing accuracy.

Technical Theatrical Work: work as a crew member in departments as needed (lighting, audio, video, stagehand) primarily in Iron Gate Theatre, but in all PLA venues as needed. Stakeholder engagement. - work closely with Production & Facilities Manager and Associate Director of Production Services to host technical training sessions in collaboration with PLA, Platt Student Performing Arts House, and the PAC Sho.

Stakeholder engagement: work closely with Production & Facilities Manager and Associate Director of Production Services to host technical training sessions in collaboration with PLA, Platt Student Performing Arts House, and the PAC Shop.

Other duties and responsibilities as assigned.

Qualifications:

Associates of Arts, and 1 to 2 years of experience or equivalent combination of education and experience is required.

Must have practical knowledge of theatrical lighting systems and practices (incandescent, LED, & moving fixtures, ETC Eos family consoles, DMX addressing), audio systems and practices (signal flow and patching, RF coordination, digital consoles: Yamaha CL/QL and Behringer X32), basic video projector set up and operation, stage carpentry and rigging, QLab software (audio and video), and safe work practices.

Must have practical knowledge of facility maintenance, familiarity with building trades, common materials and construction practices.

Must have expertise with Microsoft O365 (specifically Outlook, Word, SharePoint, OneDrive, and Excel). Experience with or aptitude to learn other software platforms such as Momentus, Artifax and Smartsheet is required.

Must have excellent verbal and written communication. This position requires significant night and weekend hours during busy parts of the season.