Senior Accountant

The Museum is seeking a Senior Accountant reporting to the Accounting Manager.  This position is responsible for processing the bi-weekly payroll and associated reports and entries and other general accounting duties.  Candidate must have a minimum of two years of general and/or payroll experience, preferably with ADP Workforce Now.  Must possess a high level of professionalism and confidentiality. 

Primary Responsibilities:

Maintain all Payroll systems including:

Biweekly processing of payroll, including timesheet and timeclock verification, handling payroll inquiries, producing and distributing payroll reports and validation of processed payroll.

Maintain accuracy of PTO system, furnish employee reporting of PTO and process PTO accrual calculations.

Maintain accuracy of all staff data in ADP including pay rates, deductions, taxes, home departments, allocations, etc.  Complete quarterly payroll audits to verify accuracy of all data.     

Respond to requests for verification of past/present employment, income verification, worker’s compensation, and unemployment claims.

Prepare various payroll-related reports to be distributed to HR and other departments

Post bi-weekly payroll into the General Ledger and reconcile payroll general ledger accounts.

Report and submit 403(b) contributions to 3rd party administrator; reconcile totals to 3rd party administrator statements.

Monitor quarterly eligibility into 403(b) plan and update ADP records accordingly.

Reconcile and audit health, dental and disability bills monthly and allocate expense via journal entry.

Review and reconcile all flexible spending account information with 3rd party administrator.

Responsible for training staff on time-keeping procedures

Assist with departmental time tracking.  Prepare journal entries to record time related to exhibits and other special projects.

Maintain accurate payroll filing system of all payroll-related correspondence.

Maintain accuracy of payroll manual, updating it for changes in policies and processes as needed.

Works closely with Human Resources on all payroll-related issues

Reviews all activity in the Museum’s endowment accounts, and creates journal entries to record that activity in the Museum’s general ledger system. 

Responsible for accounting of the Museum’s contributed revenue

Record all pledges and payments of contributed revenue into the General Ledger

Reconciliation of Pledges and Grants Receivable accounts

Reconciliation between Accounting and Development records

Assist the Chief Financial Officer with tracking the recognition of restricted contributions revenue as donor restrictions are satisfied

Other duties as assigned

Education, Experience and Skills:

Bachelor’s degree in Accounting or Business

Two years of payroll processing experience with experience in posting and reconciling payroll related accounts in the General Ledger

Experience with ADP Workforce Now preferred

Intermediate to advanced Excel skills

Understanding of general accounting principles including GL debits and credits and basic accounting terms

Strong interpersonal skills and effective written and verbal communication skills

Ability to work independently, detail oriented, self-starter, energetic

Strict confidentiality a must