STATUS: Non-exempt

QUALIFICATIONS: 1-3 years’ experience in an administrative setting. Experience in higher education preferred.

RESPONSIBILITIES:

Settlement is looking for a part-time receptionist at our Germantown Branch. The receptionist is the first to greet our students, parents, and faculty, and must provide exemplary customer service. The receptionist also helps maintain a safe and secure environment by monitoring the entrance doors, directing visitors to appropriate areas of the branch, maintaining guest logs, and notifying appropriate staff or faculty of arrivals, student absences, etc. Further, the receptionist maintains a working knowledge of all branch offerings and programs and answers questions in a prompt and courteous manner. Other duties include general office administration, such as filing and data entry, as well as calendar management for branch leadership.

The Branch Coordinator is a critical position within Settlement Music School. In partnership with the Branch Director, this position is responsible for achieving enrollment and revenue goals, managing efficient office functions, and ensuring a high level of customer service. The Branch Coordinator works closely with the faculty, staff, students, and their families on a daily basis. The successful candidate will help the School meet its mission of providing accessible, creative arts education for all by welcoming and enrolling new and returning students.

Under the guidance of the Director of Business Operations, provide general accounting, Versai database administration and a number of administrative responsibilities in support of all aspects of the Museum. 

MARLBORO MUSIC SCHOOL AND FESTIVAL

Controller/Financial Manager

The nonprofit Philadelphia Chamber Music Society and Marlboro Music School and Festival are seeking a Controller/Financial Manager. This Philadelphia-based position includes a possible summer residency—or summer visits—to our campus in southeastern Vermont. The Controller reports to senior management; carries out board instructions; prepares for annual audits; and assists the fundraising, box office and other staff as needed. 

JOB TITLE: Development Operations Coordinator

REPORTS TO: Vice President of External Affairs

STATUS: Full-time

WORKS CLOSELY WITH: Associate Director of Institutional Giving and Office and Scheduling Specialist 

Summary of Position:  The Director of Genealogical Services and Programs (DGSP) is responsible for the overall planning, development, and coordination of family and local history collections, programs, and services (remotely and on-site).The DGSP advises the organization on genealogical and local history matters and coordinates these activities with HSP’s mission, vision, values, strategic plan, and goals and objectives.

Provide thoughtful and skilled daily administrative support to all Marketing, Communications, and Editorial & Graphic Design staff. The Department Assistant will also work with other museum staff to coordinate information, meetings, and events. The position requires the ability to perform in a high-volume, fast-paced office environment with minimal supervision. Position requires confidentiality, discretion, diplomacy, and professional poise.

The Mailroom Clerk collects, sorts, distributes, and meters mail going to and coming from all museum locations.

The Departmental Assistant provides clerical and administrative support to the department and liaises with other museum offices.  You will maintain a positive work environment by assisting where and when needed to ensure a smooth and productive department with all its many facets.